Recruiting
Where hiring stands today, and how the process works.
Right now
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How hiring works
Every step from a hiring manager asking for a role through to an offer, or a place on the bench. Recooty is our applicant tracking system; this is the process we run in it. Download the one-page overview ↓
Before You Start
Completed before any candidate enters the pipeline1
How a Role Gets Opened
Every hire starts here. No role moves into setup without a completed request.
- Hiring Manager submits a recruiting request through the agreed entry point: the request form, the #recruiting Slack channel, or the request button in this app. Open the request form ↗
- The request captures role context, must-have skills, seniority, employee vs. contractor, target start date, urgency, budget or rate band, and the business justification.
- Recruiting confirms the request is complete and aligns with Delivery and Leadership on priority and budget before role setup begins.
- Once approved, the role moves into Role Setup.
2
Role Setup
Admin work completed before any candidate touches the pipeline.
- Hiring Manager gives EA a short role summary (scope, skills, seniority, availability, employee or contractor).
- EA builds the full job description using AI from the Hiring Manager's outline.
- Hiring Manager reviews, edits, and signs off on the JD.
- Criteria Corp assessment identified or built for the role (if applicable).
- Roles assigned: EA, Screener, Skill Interviewer(s), Hiring Manager.
- Scoring Criteria Card configured.
- Candidate intake questions confirmed before posting.
- Auto-acknowledgement and follow-up messaging reviewed before the role is published.
3
Sourcing and Entry Points
Source internally first. Fill from people we already know before spending on outside channels, and route every entry point into one funnel.
- Bench first: check the warm bench for pre-qualified candidates who fit this role. Open the bench ↗
- Augusto team and referrals: ask delivery and the internal network. Referrals are consistently high quality.
- Public posting: decide whether the role is posted publicly or handled as referral and private only. Post publicly when internal sourcing does not surface enough candidates.
- Outside recruiter (e.g. Otterbase) as a fallback, only when the steps above fall short.
- Other inbound, such as Upwork, is routed into the same funnel rather than managed separately.
- All candidates, whatever the source, are added to Recooty so there is one funnel and one ranked view.
General Process
EA / Recruiting Support
Screener
Skill Interviewer
Hiring Manager
Screening Interviewer
Panel / Team